Before handing out the transport disk we need to know a few aspects of the shoot. For example if a project is shot with an ARRI or R3D camera. What frame rate they’re shooting, how many shooting days. All these aspects have an impact on the postproduction as a whole.

Here we have a list of things to ask before handing out the disks.

Before handing out

For broadcast we always need to delivery a MXF Master render accompanied by an XML file with the correct metadata. For OmegaPharma (client) we deliver many different TVC’s which is why we developed a delivery tool that takes away a lot of the work. The tool is called ‘The treintjes tool’.

Travel Disks: How the system works

What this is

Travel disks (SSDs) are given to producers before a shoot. This page explains how requests come in, how we decide which disks to hand out, and how we track them until they are back and formatted.

Where things live

• #shoot-request-and-info (Slack): an automatic notification appears here when a producer submits a disk request. It never contains disk numbers.
• Shooting Info for MediaMGMT (Google Sheet): the producer’s request form with project, dates, days, cameras and remarks.
• Travel disks for MediaMGMT (Google Sheet, team only): the disk inventory.
  • Inventory tab: every disk with status IN or OUT, project, producer and dates.
  • Loan Log tab: history of past loans.
• shoot-info-disks (Slack, private): the team’s channel. Disk numbers and assignments are only shared here.

The disks

• 101–112: 1 TB SSD ( for photography or special requests)
• 201–242: 2 TB SSD (standard)
• 401–402: 4 TB HDD (special requests only)

Status

• IN: back in the locker and available.
• OUT: with a producer.